MunshiDaily cash record: open, in, out, close
A daily cash record is that same four-beat day written down, not remembered. The sections below are the beats.
Rozana ka hisab, the daily cash book, is a routine with four beats: open, in, out, close. Munshi’s Cash Book is where those beats are written. The app is from DIGIT. It keeps a running balance: cash in minus cash out. Your job is to make that balance the same as the notes and coins you can touch. This is not the essay on how a cash book differs from a khata. That explanation is in cash book vs khata vs bank book. It is also not the guide to picking an app. That one is cash in and cash out for a small business. Here, the shop is already open and the question is what you do today.
Open: trust yesterday, then look
Before the first sale, open the Cash Book and read the balance. That number is the cash the book thinks you are holding, including whatever you did not take to the bank last night. Pull the drawer. If it matches, start the day. You have finished “open”. You do not tap anything.
Tap only if the physical drawer changed since the last entry. Extra notes brought from home for change are Cash in, note “added for change”. Notes you already moved to your pocket for the house are Cash out, note “taken home”. The first day you ever use the book is the exception: the cash you place in the empty drawer is one Cash in called “opening cash”. Every later morning that repeats that full amount is a double count.
Do this even when you are late. A skipped morning becomes a guessed evening. The phone does not need a signal for the screen to open. Entries wait on the device and sync later.
In: only notes that stayed
A cash sale is Cash in for the amount you kept. If you handed change, the Cash in is the sale, not the note the customer gave you. Write a note when the amount would be confusing later (“school order, cash”). You do not need a novel.
A customer paying old udhaar is two records, because two facts changed. You got on their account lowers what they owe. Cash in raises what the drawer should hold. Munshi will not invent the second tap from the first. The people’s book is explained in the udhaar ledger guide. Leaving the payment only on the khata makes the customer look honest and the drawer look stolen.
Credit given in the same hour is not an “in”. No note arrived. You gave on the account is the whole entry. Shops that tap Cash in for udhaar spend the evening hunting a shortage that they typed themselves.
Out: name the reason while you remember it
Cash out is for notes that left the drawer. Tea for the counter, a rickshaw for a parcel, a supplier paid in cash, a wage paid in notes. The note is the reason in a few words. If the money is a shop cost you also want in the expense list, add it under Expense as well. The Cash Book and the expense categories are not linked automatically. Rent paid from the drawer is Cash out so the count works, and an expense so the month’s spending is visible. The category habit is already described in the expense tracker guide. This routine only insists that the drawer sees the notes leave.
Money moved to the bank is not a cost and not a sale. It is Cash out of the drawer and a Deposit on that bank account. If you only record the deposit, the drawer still “has” the cash. If you only record Cash out, the bank book is short. Both lines, same amount, same day. A withdrawal from the bank that you put in the drawer is the mirror: Withdrawal on the bank, Cash in in the Cash Book.
Close: one count
When the shutter is coming down, stop serving. Count notes and coins in one pass. Read the Cash Book balance. Equal means the day is closed. You do not add an entry called “closing balance”. The balance is already the close.
Unequal means one beat was missed. Look in this order: a cash sale in the last hour, a payment written on a customer but not as Cash in, a supplier or a hawker paid from the drawer, money taken home, a bank deposit half-recorded. Then write the missing beat with that reason. The habits that keep a whole khata in balance, beyond the drawer, are in a khata that balances. Fixing a wrong line you already saved is in fixing a wrong entry.
Do the close at night, not the next noon. By noon the reason has become “someone must have taken it”. A same-night note is usually boring and true: the ice, the fare, the Rs 200 you gave the child.
What you look at once a week
The daily routine does not need a report. Once a week, open Reports, choose the dates, and read the Cash Book report if you want the ins and outs on one page to share. PDF and Excel are available from there. The report does not excuse a skipped close. It only helps you see a week of closes that were already honest.
Keep a second copy. Settings, Backup & restore, and a Google Drive backup if you want one off the phone. A cash book that lives only in a handset you might drop is a single point of failure. Munshi is free to download. Ads marked Ad support the servers and stay off the entry screen, sign-in, unlock and sending a reminder. Your amounts are not shared with advertisers.
If you are deciding between a paper bahi and the phone, read Munshi and the bahi khata and then run this four-beat day for seven days beside the notebook. The notebook retires when the evening numbers match, not on the afternoon you install the app.